Job Specific Details
Title: Administrative Assistant
Org: ICRC – International Committee of the Red Cross
Type of role: National Staff
Location: Port Sudan (PSU)
Job Family: Administration / Finance / Human Resources
Contract Type: Fixed term contract
Application deadline: 16 August 2026
Desired starting date: November 2026
What we do
Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence.
In collaboration with our Red Cross and Red Crescent partners around the world, we do everything we can to deliver life-saving aid, reconnect families and locate missing people – helping those who need it most, regardless of who they are and what side of the front line they are on.
We engage with authorities and armed forces on all sides, often confidentially, pressing for access to detainees to improve their living conditions and urging compliance with international humanitarian law to protect non-combatants, including from digital threats.
Our values
At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values.
ICRC values
At the ICRC, we value impact, collaboration, respect, and compassion. These values guide our interactions and relationships, both among ourselves and with affected populations and our partners. We seek to integrate these values into every step of how we work, our behaviours, and our attitudes. They are the basis of our desired organisational culture. By guiding us through our decisions and dilemmas, our values ultimately support the successful delivery of our humanitarian mission.
Impact
We make a positive and sustainable difference through the work we do, and how we engage with others as we do it.
Compassion
We treat ourselves and each other with care and kindness.
Respect
We treat each other with dignity and respect, acting fairly and equitably.
Collaboration
We seek and create opportunities to work together with colleagues, stakeholders and affected people.
Purpose
Administrative Assistant provides secretarial and/or administrative support.
Reports to (role)
- Protection Coordinator
Accountabilities & functional responsibilities
- Handles clearances, SIM payments, petty cash, and maintains annual financial tracking systems for Protection programs (Forensic, RFL, and Detention).
- Coordinates with the Cooperation Department to secure SRCS clearances, verify supporting documentation, and ensure compliance with financial rules.
- Consolidates field requests for voice/data services, manages Working Advances, and processes payments to providers like Zain and Sudani.
- Manages supply requests (SRs) via IRIS, tracks material delivery with Logistics, and organizes stationery distribution for Protection staff.
- Prepares and uploads signed donation certificates into the TS system and shares them with the Khartoum (KHA) data team for filing.
- Collects inputs for monthly RMM forecasts, maintains tracking sheets, and coordinates schedules and logistics for trilateral meetings.
- Organizes events, training, and roundtables (including technical setups), and assists with briefing/debriefing incoming and outgoing Protection staff.
- Provides simple English/Arabic translation and interpretation for meetings, phone calls, and texts for the Protection Coordination team.
- Manages filing systems, updates timelines and charts, handles secretarial tasks (photocopying, stock management), and assists with hotline enquiries.
- Opens, prepares, and manages tracing mail (bordereau) to and from various ICRC offices globally, supporting the Nairobi-based data administrator.
Desired profile and skills
- Strongly motivated by humanitarian work
- Able to work under pressure in a potentially dangerous environment
Certifications / Education required
- High school diploma or equivalent training. University degree or equivalent certification an asset.
- Excellent command of English
- Computer skills, including Microsoft Office suite (Excel in particular) and SharePoint.
Professional experience required
- Two years’ experience in a secretarial position.
What we offer
- Rewarding work in a humanitarian and multicultural environment.
- Competitive employment package with medical insurance.
- In-house training opportunities for personal development.
Additional information
- Type of role: National Staff
- Working rate: 100%
- Location: Port Sudan
- Type of contract: Fix-term contract (Extendable)
- Length of assignment: Six months (Extendable)
- Application deadline: 16 August 2026
- Desired starting date: November 2026
The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.